BestInvoicing.com
  • Welcome
  • Tutorial 1: The Basics
    • 1. Create an Account
    • 2. Create a Customer
    • 3. Create a Product
    • 4. Create an Invoice
    • 5. Configure the Layout
    • 6. Payment Follow-up
    • 7. Let's Roll
  • Tutorial 2: Automate to Save Time
  • Tutorial 3: Process your Purchases
  • BASIC MODULES
    • Customers
    • Products
      • How Can I Update My Product List (e.g. Price Changes)?
    • Proposals
    • Invoices
    • Credit Notes
    • Payments
      • Incoming Payments
      • Outgoing Payments (Purchases)
  • APPS - INTEGRATIONS
    • ! Activating Apps and Integrations
      • Are All Available Apps and Integrations Available for Free?
    • Additional Text Fields
      • How Can I Insert Intertitle(s) Into Documents?
    • Cash Register Tickets
    • Complex Products
    • Delivery Address
    • Delivery Date
    • Delivery Notes
    • Discounts
    • Empty Goods
    • Foreign-Language Customers
    • General Ledger Accounts
    • MailChimp
    • Other Currencies
    • Order Confirmations
    • Order Reference
    • Payment Requests
    • Preset Emails
    • Price Segmentation
    • Product Photo
    • Purchase Orders
    • Purchases
    • Self-Billing Invoices
    • Site Address
    • Stock Management
    • Subscriptions (Recurring Invoices)
    • Tasks
    • Units of Measure
  • SETTINGS
    • Dashboard
    • Personal Settings
      • How Can I Change My Login Email Address?
    • My Subscription
      • Recommend BestInvoicing!
    • Company Information
    • Default Values
    • Email Settings
      • Sending Options
        • Send via Own Domain Name
        • Send via Global Address
        • Send via Open Server
        • Send via Microsoft
        • Send via Google
        • Send via SMTP
      • Email Texts
      • Default CC and BCC Addresses
      • Email Templates
    • Attachments
      • How Can I Add My General Terms and Conditions?
    • Journals
    • Automatic (Payment) Reminders
    • Users
    • Custom Fields for Contacts
    • Legal Notices
    • GDPR
    • Importing Data
    • Theme
    • Numbering
      • My Last Invoice Had No. 115, How Can I Start in Bestinvoicing with Invoice No. 116?
  • CONNECTIONS
    • Connect Your Bank Account
      • Ponto
    • Connections for Accountancy
    • Connections for Online Payment
      • Mollie
    • Backup & Synchronisation
      • Google Drive
      • DropBox
      • SFTP (own server)
      • BestInvoicing Drive
      • OneDrive
    • Connections for Webshops
      • Shopify
      • WooCommerce
  • MORE FEATURES
    • Exporting Data
    • Processing Lists
    • Send Documents by Email
    • Send Documents by Mail
    • Send Documents via PEPPOL
    • Sign Documents Online
    • Tags
    • VAT Number Validation
  • TEMPLATES
    • Using BestInvoicing Templates
      • How Can I Change the Default Order of My Templates?
    • Match Templates to Your Corporate Identity
      • Document Templates
      • Emailtemplates
    • Modifications via internal code
  • FREQUENTLY ASKED QUESTIONS (F.A.Q.)
    • Overview F.A.Q.
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  • F.A.Q.
  • Q: An error message is displayed: "Service Unavailable"
  • Q: An error message is displayed: "Structure Invalid"
  • Q: Although the VAT number is 'valid', no company data is retrieved?

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  1. MORE FEATURES

VAT Number Validation

PreviousTagsNextUsing BestInvoicing Templates

Last updated 3 years ago

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BestInvoicing allows you to easily look up a VAT number for a customer or supplier. BestInvoicing is connected to the system of the European Union: all European VAT numbers can be searched and matching company data will automatically be retrieved.

Company data can be found based on VAT number during the creation of a customer file or creation of a document. Simply fill the VAT number of your customer in the corresponding BestInvoicing field and click the 'Validate' button.

F.A.Q.

Q: An error message is displayed: "Service Unavailable"

A: If there are issues with the (e.g. offline, connection problems, ...) that prevent BestInvoicing from communicatign with the system, VAT validation can not be executed/data can not be retrieved. You can test via the whether or not there are current service issues.

Q: An error message is displayed: "Structure Invalid"

A: A VAT number always starts with a country code, followed by the company registration number. For Belgium, every VAT number starts with 'BE0', followed by the 9-digit company registration number. Some entrepreneurs mix the two numbers up and forget the country code, which is necessary for validation.

Q: Although the VAT number is 'valid', no company data is retrieved?

A: Not every member state of the European Union offers a public database containing the address data of companies. For Spanish VAT numbers for example, VIES only communicates whether the VAT number is valid or not, but does not share any company address data.

VIES
VIES service
VIES website