BestInvoicing.com
  • Welcome
  • Tutorial 1: The Basics
    • 1. Create an Account
    • 2. Create a Customer
    • 3. Create a Product
    • 4. Create an Invoice
    • 5. Configure the Layout
    • 6. Payment Follow-up
    • 7. Let's Roll
  • Tutorial 2: Automate to Save Time
  • Tutorial 3: Process your Purchases
  • BASIC MODULES
    • Customers
    • Products
      • How Can I Update My Product List (e.g. Price Changes)?
    • Proposals
    • Invoices
    • Credit Notes
    • Payments
      • Incoming Payments
      • Outgoing Payments (Purchases)
  • APPS - INTEGRATIONS
    • ! Activating Apps and Integrations
      • Are All Available Apps and Integrations Available for Free?
    • Additional Text Fields
      • How Can I Insert Intertitle(s) Into Documents?
    • Cash Register Tickets
    • Complex Products
    • Delivery Address
    • Delivery Date
    • Delivery Notes
    • Discounts
    • Empty Goods
    • Foreign-Language Customers
    • General Ledger Accounts
    • MailChimp
    • Other Currencies
    • Order Confirmations
    • Order Reference
    • Payment Requests
    • Preset Emails
    • Price Segmentation
    • Product Photo
    • Purchase Orders
    • Purchases
    • Self-Billing Invoices
    • Site Address
    • Stock Management
    • Subscriptions (Recurring Invoices)
    • Tasks
    • Units of Measure
  • SETTINGS
    • Dashboard
    • Personal Settings
      • How Can I Change My Login Email Address?
    • My Subscription
      • Recommend BestInvoicing!
    • Company Information
    • Default Values
    • Email Settings
      • Sending Options
        • Send via Own Domain Name
        • Send via Global Address
        • Send via Open Server
        • Send via Microsoft
        • Send via Google
        • Send via SMTP
      • Email Texts
      • Default CC and BCC Addresses
      • Email Templates
    • Attachments
      • How Can I Add My General Terms and Conditions?
    • Journals
    • Automatic (Payment) Reminders
    • Users
    • Custom Fields for Contacts
    • Legal Notices
    • GDPR
    • Importing Data
    • Theme
    • Numbering
      • My Last Invoice Had No. 115, How Can I Start in Bestinvoicing with Invoice No. 116?
  • CONNECTIONS
    • Connect Your Bank Account
      • Ponto
    • Connections for Accountancy
    • Connections for Online Payment
      • Mollie
    • Backup & Synchronisation
      • Google Drive
      • DropBox
      • SFTP (own server)
      • BestInvoicing Drive
      • OneDrive
    • Connections for Webshops
      • Shopify
      • WooCommerce
  • MORE FEATURES
    • Exporting Data
    • Processing Lists
    • Send Documents by Email
    • Send Documents by Mail
    • Send Documents via PEPPOL
    • Sign Documents Online
    • Tags
    • VAT Number Validation
  • TEMPLATES
    • Using BestInvoicing Templates
      • How Can I Change the Default Order of My Templates?
    • Match Templates to Your Corporate Identity
      • Document Templates
      • Emailtemplates
    • Modifications via internal code
  • FREQUENTLY ASKED QUESTIONS (F.A.Q.)
    • Overview F.A.Q.
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  • Sending Documents by Mail
  • Payment via Wallet

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  1. MORE FEATURES

Send Documents by Mail

PreviousSend Documents by EmailNextSend Documents via PEPPOL

Last updated 2 years ago

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BestInvoicing aims to process your administration in a digital way. However, in some cases your customer might not have an email address or requested to receive your invoices on paper. Its therefore also possible to send your documents from BestInvoicing to your customers via regular mail. They will be printed, stamped and sent all from within the program.

Sending Documents by Mail

In order to send your document via regular mail, enter the summary of your document (in the example below: an invoice). Click the blue 'Actions' button and select 'Send by regular mail'.

You will now see a window displaying the price for the document to be sent, and the overview of your digital wallet:

  • At the top right, you'll see what services will be charged (stamp, envelope, paper, full color print) for the price that's displayed (in this example: $ 1,59).

  • Below that you see your wallet balance (see next chapter).

The price to send a document depends on the number of pages in your document. In this example it's an invoice and the general terms and conditions (= 3 pages).

Payment via Wallet

If this is your first time using this shipment option, your current balance will be too low since you have not yet topped up your wallet balance.

If you click the green button 'Top Up Balance', a pop up window appears in which you can determine the amount you want to add to your wallet.

Select the amount you wish to upload, then select 'Charging wallet'. You will now be redirected to the online payment environment of BestInvoicing, via Mollie. You'll be able to select from a couple of payment options.

After payment, you will receive an invoice for the paid amount. Your wallet balance will appear in green numbers and a green button 'Send by regular mail' is displayed. If you click this button, your request will be handled and the documents will be sent.