BestInvoicing.com
  • Welcome
  • Tutorial 1: The Basics
    • 1. Create an Account
    • 2. Create a Customer
    • 3. Create a Product
    • 4. Create an Invoice
    • 5. Configure the Layout
    • 6. Payment Follow-up
    • 7. Let's Roll
  • Tutorial 2: Automate to Save Time
  • Tutorial 3: Process your Purchases
  • BASIC MODULES
    • Customers
    • Products
      • How Can I Update My Product List (e.g. Price Changes)?
    • Proposals
    • Invoices
    • Credit Notes
    • Payments
      • Incoming Payments
      • Outgoing Payments (Purchases)
  • APPS - INTEGRATIONS
    • ! Activating Apps and Integrations
      • Are All Available Apps and Integrations Available for Free?
    • Additional Text Fields
      • How Can I Insert Intertitle(s) Into Documents?
    • Cash Register Tickets
    • Complex Products
    • Delivery Address
    • Delivery Date
    • Delivery Notes
    • Discounts
    • Empty Goods
    • Foreign-Language Customers
    • General Ledger Accounts
    • MailChimp
    • Other Currencies
    • Order Confirmations
    • Order Reference
    • Payment Requests
    • Preset Emails
    • Price Segmentation
    • Product Photo
    • Purchase Orders
    • Purchases
    • Self-Billing Invoices
    • Site Address
    • Stock Management
    • Subscriptions (Recurring Invoices)
    • Tasks
    • Units of Measure
  • SETTINGS
    • Dashboard
    • Personal Settings
      • How Can I Change My Login Email Address?
    • My Subscription
      • Recommend BestInvoicing!
    • Company Information
    • Default Values
    • Email Settings
      • Sending Options
        • Send via Own Domain Name
        • Send via Global Address
        • Send via Open Server
        • Send via Microsoft
        • Send via Google
        • Send via SMTP
      • Email Texts
      • Default CC and BCC Addresses
      • Email Templates
    • Attachments
      • How Can I Add My General Terms and Conditions?
    • Journals
    • Automatic (Payment) Reminders
    • Users
    • Custom Fields for Contacts
    • Legal Notices
    • GDPR
    • Importing Data
    • Theme
    • Numbering
      • My Last Invoice Had No. 115, How Can I Start in Bestinvoicing with Invoice No. 116?
  • CONNECTIONS
    • Connect Your Bank Account
      • Ponto
    • Connections for Accountancy
    • Connections for Online Payment
      • Mollie
    • Backup & Synchronisation
      • Google Drive
      • DropBox
      • SFTP (own server)
      • BestInvoicing Drive
      • OneDrive
    • Connections for Webshops
      • Shopify
      • WooCommerce
  • MORE FEATURES
    • Exporting Data
    • Processing Lists
    • Send Documents by Email
    • Send Documents by Mail
    • Send Documents via PEPPOL
    • Sign Documents Online
    • Tags
    • VAT Number Validation
  • TEMPLATES
    • Using BestInvoicing Templates
      • How Can I Change the Default Order of My Templates?
    • Match Templates to Your Corporate Identity
      • Document Templates
      • Emailtemplates
    • Modifications via internal code
  • FREQUENTLY ASKED QUESTIONS (F.A.Q.)
    • Overview F.A.Q.
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  1. CONNECTIONS
  2. Backup & Synchronisation

SFTP (own server)

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Last updated 2 years ago

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SFTP is short for Secure File Transfer Protocol. Via SFTP you can connect two computers with each other, in order to exchange files. BestInvoicing can be connected to your own server using SFTP.

Important: the connection between BestInvoicing and your server works in one direction. Documents can be sent and updated from BestInvoicing to your server, but not the other way around.

Activate the SFTP Connection

  • Navigate to the top right corner in BestInvoicing anc click your email address

  • Select 'Apps and Integrations'

  • Select 'Advanced Settings'

  • Go to 'Sync and backup with own server via SFTP' and click the green button 'Activate' to the right

In order to start synchronization, you have to enter the data from your own server environment. Click the yellow button 'Configure' to do so. You will now be directed to a page where you can add one or more SFTP-connections.

At the top right, click the green button '+ Add SFTP Connection'. Some additional fields appear:

Fill the technical data for your server connection here, then click 'Save'.

BestInvoicing will now ask you to choose a folder in which your BestInvoicing documents should be stored on your server. BestInvoicing will create a folder with your company name in the selected folder, and place the documents in there per calendar year. Select the destination folder of choice and click the green button 'Select current folder' below.

Pay attention when selecting a folder! If you use you website hosting to do so, make sure you're not selecting a folder which is publicly accessible, in order to avoid that your BestInvoicing files become visible to anyone.

You'll now see a confirmation that your server is connected. After setup, all existing BestInvoicing documents will be copied to the server folder in one go and from that moment on the connection runs live in the background. New documents or changes to existing documents are automatically synchronized with the server folder.